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Privacy Notice

About this notice

This privacy notice provides information about how EDINA and the University of Edinburgh collects and uses your personal information in relation to your subscription to and registration for:

  • Digimap Ordnance Survey Collection
  • Historic Digimap
  • Geology Digimap
  • Marine Digimap
  • Environment Digimap
  • Aerial Digimap
  • Lidar Digimap
  • Global Digimap
  • Society Digimap
  • Pilot Digimap
  • Verisk Digimap
  • agCensus Digimap

About you

This privacy notice uses “you” to mean any individual about whom we collect and hold personal data.

What information will we collect about you?

We collect, store and use the following categories of personal data:

  • your contact details such as name, title, organisation address, telephone numbers, personal or work e-mail address
  • other relevant personal information. For example, if you are booking a place at a conference or event, the conference organisers may ask you to provide other relevant information e.g. details of any dietary requirements or allergies
  • customer feedback. We may carry out customer research by providing customers with access to feedback questionnaires. Although this feedback is anonymous, the questionnaires provide the opportunity for free text comments, in which a customer may supply personally identifiable information about themselves, other customers or members of staff
  • your IP address.

How is your personal data collected?

You give us your personal data through the information collected about you in order to subscribe to Digimap Collections, register for Digimap Collections, take a payment from you, respond to an email relating to an enquiry etc. We capture this information as it is necessary to fulfil the subscription contract.

As a visitor to https://digimap.edina.ac.uk/ we record your IP address, we do this so that we can monitor service user engagement.

How we will use the information about you?

The information you provide to Digimap Collections will be used by EDINA and the University of Edinburgh to:

  • manage your subscription
  • manage the payment processes between you and the University
  • maintain accurate and up-to-date records
  • event administration
  • process any complaint or enquiry you submit
  • maintain or develop systems and processes
  • meet legislative, statutory, contractual and audit requirements
  • improve service levels
  • update you on service changes, improvements and downtimes
  • notify you of webinars, training events and conferences

The Digimap Collections are provided in partnership with:

  • Ordnance Survey
  • British Geological Survey
  • Centre for Ecology and Hydrology
  • OceanWise Ltd
  • Getmapping plc
  • Landmark Information Group
  • HarperCollins Ltd
  • Verisk UK

We will share your information with these partners where the information where we are contractually obliged to do so. We will also share your information with authorised staff within your organisation.

We will hold the personal data you provided to us for five years after the end of your subscription, if your contact details are held in relation to the management of your institution’s subscription, and for five years after your last use of Digimap if you are a registered user. We hold IP address information for five years from the date of visit.

If we correspond with you regarding the Digimap Collections, we will hold your contact details in our call management system for no less than 7 years in accordance with the Privacy Notice applicable to the call management system: https://www.ed.ac.uk/information-services/computing/comms-and-collab/unidesk/privacy-notice

Transfers outside the United Kingdom

The University will not store or transfer your personal data in or to any location outside the UK.

Automated decision making

We do not use profiling or automated decision-making processes. Some processes are semi-automated (such as anti-fraud data matching) but a human decision maker will always be involved before any decision is reached in relation to you.

If you have any questions, please contact the EDINA helpdesk on edina@ed.ac.uk or 0131 650 3302. This privacy statement is continued: Continued privacy statement
You can see our cookies policy here: Digimap cookies policy

Version 11. March 2023